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Agendas - April 14

Pillager Board of Education

Meets 6:30 p.m. Monday, April 15

I. Call to Order

II. Pledge of Allegiance

III. Cell Phones/Electronic Devices

IV. Consider Additions/Deletions/Acceptance of the Agenda

V. Visitor Comments

VI. Consider Consent Agenda

A. Minutes of the March 18, 2019, Regular Monthly Meeting

B. Monthly Cash Flow Including Investments

C. Monthly Paid Bills

D. Donations

E. Personnel Summary Sheet

VII. Discuss the Review and Comment Report

VIII. NSBA Recap

IX. Special Board Reports with Possible Action

A. Budget

1. Activity Accounts

B. Activities

1. Committee Report

C. Curriculum

D. Facilities

1. Referendum Update

E. Personnel

1. Committee Report

2. Consider Custodial Services Contract

3. Consider Educational Support Services Contract

4. Consider Food Service Management Contract

F. Policy

1. Committee Report

2. 1st Reading of MSBA Policy changes to Policy #601, 604, 613, 614, 615, 618, 619 and 802.

G. Other

1. Approve the Election Judge list from Cass County Election Administrator

2. Highway 210 Safety Study

X. Superintendent's Report

XI. Adjournment

Little Falls School Board

Meets 5 p.m. Monday, April 15

Little Falls Community Middle School (Media Center)

1000 First Avenue NE, Little Falls

1. Call to Order

2. Pledge of Allegiance

3. District Mission Statement

4. Approval of Agenda

5. Presentation

5.1. Jill Seiler - Media Center Updates

5.2. Chris Dobis - Elementary Curriculum

5.3. Camilla Larson - 2020 Choir trip to New York (Non-Action)

6. Public Comments

7. Consent Agenda (Action)

7.1. Personnel

7.2. Approval of Prior Meeting Minutes

7.3. Approval of Financial Transactions

7.4. Approval of Summer Session for Students 16 Years of Age and Under

8. Resolution for Acceptance of Gifts

8.1. Other Donations

9. Reports from Board Members

10. Superintendent's Report

11. Old or Unfinished Business

11.1. Approval of the 2019-2020 School Calendar (Action)

12. New Business

12.1. Bus Transportation Contracts (Informational)

12.2. Community Services Salary Recommendation for 2019-2020 (Action)

12.3. Community Services Participation Fees for 2019-2020 (Action)

12.4. Food Service Prices for 2019-2020 (Action)

12.5. Approval of May Retiree Reception and Awards Presentation (Action)

12.6. Approval of At Will Employment Agreement for ECFE/SR Program Assistant (Action)

12.7. Resolution Relating to the Termination and Non-Renewal of the Teaching Contract of ProbationaryTeacher (Action)

12.8. First Reading of Policy (Non-Action)

12.9. Highway 27 Construction Project (Information Only)

13. Adjournment

Cass County Board of Commissioners

Meets 9 a.m. Tuesday, April 16

Land Department Meeting Room

218 Washburn Ave. E., Backus

1. 9 a.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

3. 9:10 a.m. Shane Haugen, Matthew Erickson - Camp Ripley

a. 2019 Community Briefing from Camp Ripley

4. 9:30 a.m. Sandra Norikane - Chief Financial Officer

a. Tax Court Updates

5. 9:40 a.m. John Ringle - ESD Director

a. Contract for SSTS Compliance Inspections

b. Letter of Support for Starry Stonewort Grant Application

6. 9:55 a.m. Confirm Upcoming Meeting Schedule

a. Commissioner's Board Meeting on Tuesday, May 7, 2019, beginning at 9 a.m., Board Room, 1st Floor Crtse. Annex, Walker

b. Commissioner's Board Meeting on Tuesday, May 21, 2019, beginning at 6 p.m., Turtle Lake Township, 4196 72nd St. NW., Walker

7. 10 a.m. Adjourn

Consent agenda

a. Approve Minutes — Regular Meeting April 2, 2019

b. Approve Auditor Warrants and HHVS Warrants

c. Approve Administrator's Office Personnel Items

d. Approve Central Services Personnel Items

e. Approve Sheriff's Office Personnel Items

f. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.

g. Approve Capital Fund Activity

h. Approve Citizen Committee Appointments and Updates

i. Approve Abatements

j. Approve Agreement with Cass Lake School District for Transportation for Students in Foster Care

k. Approve Out of StateTravel for Sheriff's Office Training

l. Authorize Budget Support for Cass County Agricultural Society in Pillager

m. Adopt Resolution in Support Sourcewell Funding for Regional Training

n. Adopt Resolution in Support of Regional Yellow Ribbon Program

o. Adopt Resolution for Sponsor of Grant in Aid Trails

p. Adopt Resolution for Region V+ Adult Mental Health Initiatives

q. Approve Reciprocal Easement to Leger

r. Approve Forest Road Grading Contracts

s. Approve Preliminary Easement Request for City of Federal Dam

t. Receive and File Public Health Media Flyer for Community Listening Session Outreach

u. Receive and File March 2019 Interest Report

v. Receive and File Timber Auction Results

Crow Wing County Committee of the Whole

Meets 9 a.m. Tuesday, April 16

Jinx Ferrari Meeting Room, Second Floor, Historic Courthouse, Brainerd

The agenda has been published as shown below but is subject to change to include such business as may come before the Board.

1. 9 a.m. Access Management Policy and Driveway/Entrance Access Policy - Tim Bray and Jory Danielson

2. 9:30 a.m. Out of Home Placement Update - Kara Griffin

3. 10 a.m. Update on Child Care Licensing, Adult Foster Care and Transition Specialist - Kara Terry

4. 10:30 a.m. Neurobiology Presentation - Richard Grundtner

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

Meets 9 a.m. Monday, April 15, Personnel Committee, Historic Courthouse, County Administrator's Conference Room

Meets 9 a.m. Tuesday, Committee of the Whole, Historic Courthouse, Jinx Ferrari Meeting Room

Meets 9 a.m. Wednesday, Crow Wing Soil and Water Conservation District Board, Land Services Building, Meeting Room 2

Meets 5 p.m. Thursday, Planning Commission/Board of Adjustment, Historic Courthouse, County Board Room

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, April 15

County Administrator's Conference Room

1. Staff updates

2. Personnel Actions

3. Closed Session

4. New items

Brainerd City Council

Meets 7:30 p.m. Monday, April 15

Brainerd City Hall Council Chambers

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

A. Approval Of Minutes

A.1. Regular Meeting Held on April 1, 2019

B. Approval Of Licenses

Contractor Licenses - 1 New; 4 - Renewals

C. Department Activity Reports

C.1. Police Chief

C.2. Finance Director

D. Adopt Resolution Accepting Donations & Contributions For The 1st Quarter 2019

E. Approval Of Brainerd Fire Relief Association By-Law Changes

F. Minnesota Lawful Gambling Application - Adopt A Resolution Authorizing The American Legion, 708 Front St., Brainerd To Conduct Off-Site Gambling On May 2, 2019, At Essentia Health Sports Center, 502 Jackson St., Brainerd

G. Temporary On-Sale Liquor License Application - Submitted By The Crossing Arts Alliance, 711 Laurel St., Brainerd For An Event To Be Held June 14, 2019

6. Presentations

A. Brainerd Lakes Area Economic Development Corp. (BLAEDC) Presentation - Tyler Glynn

B. Community Action Presentation - Cassie Carey

7. Council Committee Reports

A. Safety And Public Works Committee -7 p.m.

A.1. Event/Street Closure Application - Garfield Elementary Walk-A-Thon

2. Improvement 18-08 (SAP 108-126-014) And 18-09 (SAP 108-124-

008) - College Drive And South 4th Street Mill And Overlay Project Authorization To Bid

3. Small Wireless Facility Design And Review Guidelines Policy

4. Tax Forfeit Non-Conservation Parcels

B. Personnel And Finance Committee - 7 p.m.

B.1. Approval Of Bills

B.2. Transit Operations Specialist

B.3. Brainerd Historic Water Tower Rehabilitation Proposal For Engineering Services - Design And Construction Engineering

B.4. Request To Hire Police Officers

B.5. Wage Adjustment For Community Service Officers (CSO)

B.6. 2019 Wage Adjustments For Paid On-Call Firefighters

8. Unfinished Business

A. Call For Applicants - Informational

(Applications Available in Council Chambers, at City Hall or at the City's Website) (

Mayor" target="_blank">www.ci.brainerd.mn.us/)

Mayor

Recommended: (all terms expire on 12/31 of said year)

Cable TV Advisory Committee - 2 terms (Expire 2021)

Charter Commission - 1 term (Expire 2021) - 1 term (Expire 2022)

Transportation Advisory Committee - 1 term (Expire 2020)

Council President Recommended: (all terms expire 12/31 of said year)

Planning Commission - 2 terms (Expire 2021)

9. New Business

A. Class 2 On-Sale Liquor License (Restaurant)/Sunday Application - Submitted By The Skillet Restaurant, LLC, 121-123 Washington St. NE, Brainerd - Contingent Upon Police And Fire Department Approval

B. Police Body Camera Audit

C. Council Workshop - April 29, 2019

10. Planning Commission

A. Final Reading - Proposed Ordinance No. 1493 - An Ordinance To Rezone Property At 940 And 944 - 28th Street SE And Unaddressed Property On 28th Street From R-1 To R-2 - City Administrator Torstenson Recommends To Dispense With The Actual Reading

940 and 944 - 28th Street - PIN 09143000005E009

Unaddressed Property - PIN 09143000005H009

Rezoning requested from an R-1 Single Family Residential District to an R-2 Medium Density Residential District

a. Hold Final Reading (Voice Vote)

b. Adopt Ordinance (Roll Call)

B. Final Reading - Proposed Ordinance No. 1494 - An Ordinance To Rezone Property At 1601 And 1609 Oak St. And Neighboring Parcels From B-2 To R-2 - City Administrator Torstenson Recommends To Dispense With Actual Reading

1601 Oak St. - PIN 09181016007B009

Neighboring Parcel - PIN 09181016008B009 1609 Oak St. - PIN 09181016009Z009

Neighboring Parcel - PIN 09181016008A009

Rezoning requested from a B-2 Neighborhood Business District to an R-2 Medium Density Residential District

a. Hold Final Reading (Voice Vote)

b. Adopt Ordinance (Roll Call)

11. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

12. Staff Reports

(Verbal: Any Updates since Packet)

13. Council Member Reports

14. Adjourn

Pillager Board of Education

Meets 6:30-7:30 p.m. April 22

School Cafeteria

I. Call to Order

II. Referendum Presentation

III. Adjourn

Brainerd Planning Commission

Meets 6 p.m. Wednesday

City Hall Council Chambers

1. Call To Order

2. Approval/Amendment Of Agenda

3. Approval Of Minutes

1. Regular Meeting on March 20, 2019

4. New Business

4.a. Variance Request - Mitch Tuomi, 701 7th St. NW On Behalf Of Property Owner David Muhonen To Construct A 16 foot by 40 foot Addition

The property is a nonconforming residential use in a B-4 (General Commercial) District

4.b. Variance Request - William John Cory, 212 And 214 Second Ave. NE. To Construct A 24 foot by 20 foot Garage

The property is in an R-2 (Medium Density Residential) District

5. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Planning Commission - time limits may be imposed

6. Old Business

6.a. Uses Within Zoning Districts

7. Commissioners' Questions/Comments

8. Community Development Director's Report

9. Adjourn

City of Nisswa

Meets 6 p.m. Wednesday, April 17

City Hall

City Council workshop

A. Call to Order

B. WSB/Crow Wing County Discussion re: Trail at Intersection Improvement of State Highway 371 and CSAH 13/77

C. Ryan Schmidt, Schlenner Wenner & Co. — Presentation of the 2018 Audited Financial Statements for the City of Nisswa

D. Adjourn

City of Nisswa

Meets 7 p.m. Wednesday, April 17

City Hall

A. Call to Order

1. Pledge of Allegiance

B. Consent Calendar (NOTICE TO PUBLIC) — All matters listed are considered routine by the Council and will all be enacted by one motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion.

1. Parks & Recreation Director Report — April 2019

2. Fire Department Report — March 2019

3. Police Department Report — March 2019

4. Public Works Director Report — April 2019

5. Spirits of Nisswa Report — March 2019

6. Presentation of Claims — Check register No. 44013-44172 totaling $493,476

7. Regular City Council Meeting Minutes from March 20, 2019

8. Pickle Department Report — April 2019

9. LG220 Application for Exempt Permit — Our Lady of the Lakes Church

10. LG220 Application for Exempt Permit — Nisswa American Legion Auxiliary Unit 627

11. LG220 Application for Exempt Permit — Lakeshore Conservation Club

12. Planning & Zoning Administrator Report — April 2019

C. OPEN FORUM

1. Public Comment

2. Parks Department Presentation — Matthew Hill

D. REPORTS

1. City Administrator/Clerk

2. City Attorney

3. City Engineer

E. NEW BUSINESS

1. WSB/Crow Wing County Request re: Trail at Intersection Improvement of State Highway 371 and CSAH 13/77 (Council Action-Motion)

2. Approve the City of Nisswa 2018 Audited Financial Statements (Council Action-Motion)

3. Recommendation from Planning Commission re: Conditional Use Permit 005-19 and Preliminary Plat 006-19 for Russell Gibbons (Council Action-Motion)

4. Recommendation from Park & Recreation Advisory Commission re: Participation in Joint Powers Agreement with City of Lake Shore for Purposes of Fundraising for Gull Lake Trail (Council Action-Motion)

5. Approve Creating and Awarding a Cable Communications Franchise and Rules Governing the Operation of a TDS Cable Franchise (Council Action-Motion)

6. Agreement for Professional Services By and Between the City of Nisswa and the Brainerd Lakes Area Economic Development Corporation for 2019 (Council Action-Motion)

7. Recommendation from Public Works Committee re: Grand View Lodge Hotel Entrance Request (Council Action-Motion)

8. Recommendation from Public Works Committee re: Appoint Mark Utzinger to the Public Works Committee (Council Action-Motion)

9. Spirits of Nisswa 2019 Part Time Summer Pay Incentive Proposal (Council Action-Motion)

10. Personnel Updates for April 2019 (Council Action-Motion)

F. OLD BUSINESS

1. Resolution Regarding the Abatement of Hazardous Building or Hazardous Property at 26130 Birch Ave. in Nisswa, Minnesota (Council Action-Motion)

G. COUNCIL REPORTS

1. Mayor

2. Council Members

H. ANNOUNCEMENTS & UPCOMING MEETING DATES

1. May 1, 2019, Public Works Committee Meeting at 5 p.m..

2. May 2, 2019, Parks & Recreation Advisory Committee Meeting at 5 p.m.

3. May 7, 2019, Planning & Zoning Commission Meeting at 6 p.m.

4. May 9, 2019, Gull Lake Trail Meeting at 5 p.m.

5. May 15, 2019, Regular City Council Meeting at 7 p.m.

6. May 27, 2019, Memorial Day Holiday — City Offices closed

I. ADJOURN

Baxter City Council

Meets 7 p.m. Tuesday, April 16

Baxter City Hall

13190 Memorywood Drive, Baxter

The Baxter City Council will conduct a work session 6:45 p.m. for the purpose of discussing the NovusAGENDA Training for City Council Members.

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Presentations

A. Brainerd Community Action, Cassie Carey

6. Public Comments

A. Comments received from the public may be placed on a future meeting agenda for

consideration.

7. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:

A. Approve City Council Work Session Minutes from April 2, 2019

B. Approve City Council Minutes from April 2, 2019

C. Approve the Payment of Bills and Finance Report

D. Approve Appointments for the Seasonal Position of Public Works Maintenance for the 2019 Summer

E. Approve the Appointment for the Seasonal Position of Park Attendant for the 2019 Summer

F. Accept with Gratitude a $400 Donation from Baxter Lions for 2019 Triathlon Event

G. Approve the 2018 Public Transit Service Payment to the City of Brainerd for Baxter's Service

H. Appoint Mr. Trevor Thompson to the Assistant City Engineer Position at Grade 12, Step 2 of the Non-Union Employee Schedule

I. Accept Architectural Review Commission Minutes of April 4, 2019

J. Accept Planning and Zoning Commission Minutes of April 9, 2019

K. Accept Utilities Commission Minutes of April 3, 2019

1. Approve the BNSF Invoice No. 90184529 for Railroad Signal Equipment in the amount of $69,379.28 for the 2018 Cypress Drive Improvements Project per the BNSF Construction and Maintenance Agreement.

2. Approve the SEH Inc. Supplemental Letter Agreement for the Right-of-Way Ordinance and Permit Application Update Support in the not to exceed amount of $6,900.

3. Approve the Retail Partners Baxter II, LLC Stormwater Facilities Maintenance Agreement.

4. Approve the WSN Amendment to Proposal for Engineering Services for the 2019 Mapleton Road and Jasperwood Drive Area Improvements in the not to exceed amount of $53,700.

5. Approve the Quality Flow Systems Inc. Equipment Quote in the amount of $52,240 for the Lift Station No. 11 Reconstruction Project.

6. Approve the Lift Station No. 11 Reconstruction Plans and Specifications and authorize staff to bid the project.

7. Approve the Rice Lake Construction Partial Pay Estimate No. 1 for the Water Treatment Plant Filter 2 & 4 Media Replacement Project in the amount of $161,500.

8. Approve the Public Works Maintenance Facility Mezzanine Improvements Plans and Specifications and authorize staff to bid the project.

L. Award the Professional Engineering and Related Engineering Services Contract for the 2020 Fairview Road, Golf Course Drive, Excelsior Road and Trail Connections Improvements Project to WSB Consulting Engineer Rickart in the not to exceed amount of $215,215.

8. Pulled Agenda Items

9. Other Business

A. Planning and Zoning, Architectural, and Vacation Actions

1) Adopt Ordinance No. 2019-007 amending the City's official zoning map from RS (Special Residential Cluster) and R-1 (Low Density Residential) to PB (Public Benefit), Resolution 2019-025 approving Preliminary and Final Plat of First Addition To City Center Of Baxter, and Resolution 2019-026 approving Conditional Use Permit to allow Baxter Elementary School located at 12191 Jasperwood Drive

2) Approve Architectural review application for Baxter Elementary School located at 12191 Jasperwood Drive.

3) Vacate drainage and utility easements for property located north and west of Mapleton Road and East of Knollwood Drive:

3.a. PUBLIC HEARING at 7 p.m. or shortly thereafter.

3.b. Adopt Resolution 2019-027 vacating standard 5-foot and 10-foot wide drainage and utility easements.

4) Adopt Resolution 2019-028 approving a conditional use permit and a variance to allow site and building modifications to Forestview Middle School located at 12149 Knollwood Drive.

5) Approve architectural review application for Forestview Middle School located at 12149 Knollwood Drive.

B. Consider Adoption of Resolution 2019-024, Approving and Authorizing the Execution of an Addendum to the Arbor Glen Development Agreement and Petition and Waiver Agreement for Arbor Glen Trail Improvements, No. 4124; Determining Sufficiency of Petition and Ordering Improvement

10. Council Comments

A. Connie Lyscio

B. Zach Tabatt

C. Todd Holman

D. Mark Cross

E. Darrel Olson

11. City Administrator's Report

12. City Attorney's Report

A. Closed Session Under Minnesota Statute 13D.05, subd. 3 (c), Purchase of Property: 010173204A00009, 010172300D00009, 40130510 (033670010020009), 40130509 (033670010030009), 40240616, 40240650, 40240652, 40240653, 40240668, 40190628, 40190631, 40190632, 40180598

B. Closed Session Under Minnesota Statute 13D.05, subd. 3 (b), Attorney-Client Privilege

13. Adjourn to the Special Council Meetings on April 23, 2019

Brainerd School Board

Meets 11 a.m. Monday, April 15

Washington Educational Services Building

804 Oak St., Brainerd

1. Call the meeting to order and roll call

2. Pledge of Allegiance

3. Approval of the agenda as presented

4. Consent Calendar

A. Staff Changes - Hires, Resignations, Retirements, and Terminations

B. Field Trip Request

C. Ratify Payment of Bills

5. Site Reports/Communications

A. Update on Results for the Community Input Process on Naming the New

Elementary in Baxter - Cori Reynolds

6. New Business

A. For Action

1) Approval of the New Elementary in Baxter Real Estate Purchase Agreement,

Assessment and Development Agreement with the City of Baxter. Parcel

No. 033670010020009 and Parcel No. 033670010030009 - Marci Lord & Laine Larson

2) Approval for awarding the apparent low bids, as recommended in the bid package recommendation letter from the construction manager, for the New Elementary School in Baxter project and authorize the Superintendent to execute the final contracts - Brandon Kellerman & Laine Larson

3) Approval for awarding the apparent low bids, as recommended in the bid

package recommendation letter, option _____, from the construction manager, for the Nisswa Elementary School project and authorize the Superintendent to execute the final contracts - Brandon Kellerman & Laine Larson

4) Approval for awarding the apparent low bid to R.J. Mechanical and Thelen Heating and Roofing Inc., as recommended in the bid package recommendation letter, option ____, from the construction manager, for the New Elementary School in Baxter and Nisswa Elementary projects and authorize the Superintendent to execute the final contracts - Brandon Kellerman & Laine Larson

5) Approval of "Baxter Elementary School" as the official building name for the New Elementary School being built in Baxter, Minnesota - Cori Reynold & Laine Larson

6) Approval of the Design Development for the Brainerd High School (North Campus) as presented and authority granted to proceed with construction document development - Mike Angland & Chris Ziemer

7) Approval of 2018-19 calendar update - Laine Larson

7. Future Board & Committee Meetings

A. April 18, 2019 - "Lunch with Laine" at ECFE/BLC, 12:15 p.m.

B. April 19, 2019 - Good Friday - District Offices Closed

C. April 22, 2019 - Regular School Board Meeting, 6 p.m.

D. April 29, 2019 - "Lunch with Laine" at Lowell Elementary, 11 a.m.

8. Adjourn

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